Project management refers to an art of applying skills, knowledge, techniques, and tools to a wide range of actions with the aim of meeting the requirements of a specific project. The process of project management involves the definition and confirmation of the project objectives and goals, an indication of their achievement, the specification of tasks, resource quantification, as well as the determination of timelines and budgets (Heerkens, 2015). The other focus of project management concerns the mechanisms for the project plan implementation and the carrying out of controls for accurate attainment of goals and objectives.
Project management has specific tools that include Work Breakdown Structure (WBS), risk analysis table, stakeholders’ analysis table, Program Evaluation, and Review Techniques (PERT), a logic network, and Gantt chart. Work breakdown structure refers to a hierarchical illustration of deliverables required in the project completion (Meredith, 2019). A PERT chart as a project management tools refers to an analysis method that asses the tasks involves in the project completion as well as the identification of the shortest time possible needed in completing the project. A logic network is a tool used to indicate the sequence of actions in projects over time. Gantt chart tool is a bar chart used for tracking tasks over time. A risk analysis tool, on the other hand, is a table that indicates the risk factors, assessment of their cause, impact, and the techniques of their controls or mitigation (Maylor, 2010). Lastly, stakeholder analysis refers to the evaluation of stakeholders involved in or affected by the project.
For the case study at hand, as the project manager, I have the task of managing the launch event project at QAHE. The project is about a launch event that publicises the completed refurbishment of the computing labs and teaching rooms (Armstrong, 2016). The project will occur in September 2019 during the fresher’s week. The budget for the project is around £50,000, and its sponsor is the Managing director. As a result, I am expected to design, develop, and implement the project in ensuring that the university meets the project’s objectives within the set timelines and budget.
Task 1a - Project Initiation Document (PID)
|Project Title||A launch event at QAHE that publicizes the refurbished teaching class and computing labs|
|Purpose of the Document||The purpose of this document is to provide a plan to be followed in the implementation of an event launch project.|
|Project’s budgetary information||Estimated budget: £ 50,000
The cost for event preparation activities is approximate: £ 10,000
The cost for celebratory elements such as drinks and food around: £ 20,000
The costs for the launch event is about £ 20,000
|Time scales||The project will occur in September during Fresher’s week. The starting date will be 23rd September, 2019 while the end date for the project will be 28th September, 2019.|
|Key Staff||The Project sponsor is the Managing Director|
|The Project team leader is the Project Manager|
|The Methodologies to be applied in the project||PRINCE 2 Methodology|
|Mayor’s four-phase approach of defining, designing, delivering, and developing.|
|4c approach of communication, cooperation, coordination, and consultation.|
|The main objectives and goals of the project (essential organizational or business reasons for the project)|| i. To come up with a plan for the implementation of the launch project aimed at attracting many students to the institution
ii. To establish strategies for the successful launch of the event to make the university have a competitive advantage against its competitors
iii. To make sure that the activities of the project occur within the specified timeframe and budget
iv. To successfully plan for a celebratory occasion with the attendance of key stakeholders and dignitaries.
|The overall approach of the project (explanation of mechanisms for use in achieving the objectives and goals)|| i. Application of PRINCE 2 methodology
ii. Collaboration among the people involved in the project
iii. Effective communication
iv. Coordination in carrying out the project activities
v. Encouraging project team to consult from each other
|Project milestones|| i. Event Preparations
ii. Launch celebration day
iii. Event completion
|A Highlight of major risks (to be presented to the project manager earlier eno
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