Question 1

There exist a wide range of general components of a project communications plan. They include project scope statement, performance, acceptance, action items, baseline information, status, and its updates among many others. All those components are vital for project stakeholders from the planning phase up to its completion. Therefore, all project stakeholders are entitled to receive a copy of the updated project communications plans regularly. From a professional experience angle, it is evident that a project communications plan is a very vital document.

Question 2

90% of the project manager’s role is based on communicating with the various stakeholders. The Watts article covers several elements that a project manager should consider in his or her communication plan. Those elements are essential in keeping all the project stakeholders in the loop. As one reads the Watts article, various elements are noted, and they include synchronous communications which are made up of video conferencing, computer-assisted conferencing, audio conferencing, instant messaging, texting, and live meetings. The second element is asynchronous communications which include package delivery, emails, and Really Simple Syndication (RSS). The third element is understanding the values and expectations of all the stakeholders that are directly and indirectly attached to those projects.

Question 3

The project communication process is guided by a plan template which has various vital elements. The first step is identifying all the stakeholders. The second step is determining the stakeholders’ expectations. The third step is choosing the best communication process that will satisfy all stakeholders’ expectations by keeping them informed regularly. The fourth step involves one formulating a time-frame. The fifth step calls for one delegating the agents that will pass the communication to various stakeholders. The last step consists of documenting all items.

 
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