The development of a class-checking tool for a program of study creation is a significant approach to student’s registration problems and can be used in any institution globally. The server-based program has been designed to automate students’ records by transferring data across schools. It is based on providing students with Graphical User Interface that entails VBA Codes and MS Excel. This will enable them to automatically register their courses by selecting the required classes, semester and Unique Identification Number. We used local materials and services such as internet, software, laptop, printing and workforce in the design process. Also, it was necessary to outsource materials and IT expert when creating student’s class-checking tool. International tech supports play critical roles by sharing ideas and providing skilled workforce (Denton, & Brown, 2009).
Countries such as China and Japan offer a substantial amount of specialized expertise and advanced technology; hence, they can develop the class-checking tool more economically. International students are part of our design team, and they are useful since they provide diversity in skills and knowledge. The other implication of this design is that it accelerates the global knowledge. The development of electronic class-checking tool improves the global thinking skills and knowledge on design. For instance, Students in other institutions can see the program as a good idea and use the knowledge to implement the same in their institutions. Therefore, the class-checking tool will provide a new idea to the international market.
Our design could be produced more economically. A class-checking tool represents our student information system, and it is different from other student information systems that are used by various institutions since it can be re-designed to suit the user’s perspective. With a larger population of more than 30,000 students and it will require a massive amount of manual labor to sort the names of students. Therefore, regarding demand and economies of scale, our design tool is critical because the more students we have in our network, the more valuable our service becomes. Similarly, the class-checking tool could be developed to provide quality and efficient services and earn customer value by devising a server-based program that will automate student records.
The cost of operation for this design is minimal since it is both cost savings and cost avoidance. Our design team developed a well designed electronic program that was cost effective. For instance, we used MS Excel-powered by VBA and it was flexible, less costly to easy to use. Besides, it will reduce the cost the administration will incur when handling the manual record keeping paperwork. When designing this tool, we considered the following. First, we considered the time factor. The programming tool was designed specifically to reduce the number of times students meet their advisors for guidance on how to register electronically. Second, we considered the skills and knowledge required to access the tool. The design tool is easy to access, and students are only required to download and install the program on their computers.
The fluctuation in the cost of materials, supplies and services adversely affects the design program (Denton, & Brown, 2009). The rising cost of software, computers, and other programs ensured we used limited and cheap resources to design the program. The services of maintaining the system were also costly because we had to use an IT expert. The other implication associated with the design is that it allows easy movement of data across schools. The electronic program allows for easy and efficient movement of students records since the data are entered and transferred electronically (Peter Jr & Schneider, 2014).
Our design is recyclable and since it is a free and open source, the users can re-design the class-checking tool to suit their perspective. The use of MS Excel-powered by VBA provides source codes that the users can modify it every semester to get updated materials. Our design does not use batteries, and the disposable materials and supplies include laptops, printing, and covering. It is possible to produce this design in a factory that meets International Organization for Standardization (ISO) 9000 -14001standards. The ISO 9000 requires an organization to deliver products and services that meet the expectations of the client (The International Organization for Standardization, n.d). The electronic program is designed to reduce the tedious manual work of registering students by developing a system that automatically register students. Therefore, since it meets the quality that students and administration expect, it can be employed in an organization that meets the ISO 9000. Similarly, the ISO 14001 outlines how an organization can put an effective environmental management system (The International Organization for Standardization, n.d). Our design tool demonstrates efficiency in reducing the cost of running an operation; therefore, it will comply with the Environmental Management System (EMS).
Our design tool is based on using the internet and computers to enable students to register their course. The class-checking tool is significant since it offers an accessible channel that students can use for communication. Through the design tool, students can know if they are eligible or non-eligible to register their classes. Also, students who are interested in the designing the tool can learn and teach others in the society about the inner mechanism of the class-checking tool. The design tool can promote the communication between schools since it can move and accept data on student records across schools. On the same note, the class-checking tool offers educational impact since it is designed to help specifically students to register their courses electronically. It promotes the education system by correcting the mistakes students might make when listing and registering their classes. Also, it eliminates the errors that might be overlooked by the administrators and may come to haunt the students in the future.
The class-checking tool requires the use of the internet. Sometimes there might be problems with internet connectivity, and this will cause delays and challenges when registering students. A large number of students is a challenge for advisors to prepare study programs for each student. To prevent negative impacts, an electronic program was proposed for students to register specific classes. The programming tool has editing and printing tools that enable students to print their forms (Pahl, & Beitz, 2013). A further impact can be prevented by implementing Family Educational Right and Privacy Act that will give parents the right to view their children’s records. Non-engineers can also assess the programming tool and give their opinions about the solutions to the problems.
Denton, S., & Brown, S. (2009). A practical guide to university and college management: beyond bureaucracy. Routledge.
Pahl, G., & Beitz, W. (2013). Engineering design: a systematic approach. Springer Science & Business Media.
Peter Jr, W., & Schneider, B. (Eds.). (2014). Transforming Schools. Routledge.
The International Organization for Standardization.(n.d). ISO standards. Retrieved April 14, 2016, from http://www.iso.org/iso/home.html
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