Project Proposal: Automating class attendance using the clocking system

Project Proposal: Automating class attendance using the clocking system

Introduction

In today's business environment, having a productive and fully engaged workforce is one of the greatest assets in ensuring competitive advantage. As a result, many organizations are shifting away from manual and traditional methods of tracking employees and adopting modern and computerized clocking systems. These systems can track the movement of the employee at any given time including the time of arrival, time of departure, and the time spent within the premise but away from the work station. Organizations that use this system have greatly saved on labor hours. In a school setting, getting the most out of students is a big problem. Many students are not attending classes and keeping track of them is a headache for many schools. The manual signing sheets present many loopholes since students can sign in for their friends. For big classes, it is not easy to do head counts. Thus, the introduction of a clocking system in schools may be the ultimate solution to ensuring students attends at least 75% of lectures which will result in improved performance, better time management, and security.

Summary of the project

The project aims at introducing a clocking system in the school. A clocking system uses biometrics to identify each student and track their attendance and movement between classes (Tirmann & Tăbuşcă, 2016). There are various systems available in the market at various costs. For example, Time-Logix, a systems provider, requires just $399 in upfront costs. This includes purchasing and installing the hardware and software components of the system, and ongoing technological support (Handrick, 2018).

If approved, the project will run for eleven months. This time is distributed to various events including searching and contacting vendors or calling out tenders which will take about two months, installing the hardware components around the various classes which will eat up 3 months, setting up the software in one month, biometric registration of all students which will take an additional 3 months, and piloting which will take 3 months.

At the end of 11 months, we hope to have fully installed and tested the c

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