In the modern day, more organizations are moving from traditional methods of recording billable time, to modern day computerized timekeeping practices. However, depending on the firm, these methods may prove more advantageous or disadvantageous. Automated systems allow for the accurate recording of intervals, tasks, outcomes and time. This software eliminates the need for reconstructing days or weeks, which is mostly a hurdle for many people. Most of these tools and applications have backup features which guarantee the availability of time records for the most extended period possible. This storage may be useful in minimizing disagreements and misunderstandings about bills and relevant documents (Guinn, 2014).

However, these modern methods also have their disadvantages. Sometimes these tools and applications may be a little complicated for a workforce, requiring that an organization initiate regular training to improve employee understanding of how the system works. This addition on top of acquisition installation fees may become too expensive for a firm. These systems are also vulnerable to hacks, data thefts of failures, which may result in instant loss of all the time records.

Dante’s is in the dilemma of having to show what he did during the ten hours spent at the office when he can hardly remember some of the things he did. However, if Dante employed the use of a computerized system, things would have been better. Automated systems allow individuals to capture time immediately they complete tasks. It eliminates the need to reconstruct time which may rely more on estimates than accurate and precise records. With this, Dante would enjoy accurate data and would not have to lie and falsely increase his billable time at the expense of his clients.

Time records prepared correctly are not only essential during the preparation of billable time and fees, but they also provide the opportunity for firms or individuals to handle cases properly. Efficient timekeeping practices ensure that every person can account for their time, thereby easing supervision (Guinn, 2014). Accountability for time will, then, automatically translate into the proper handling of assignments and tasks by all personnel guaranteeing that all cases get as much attention as required. However, an organization has to enforce rules and regulations concerning acceptable time records and those that downright unacceptable. It is the responsibility of the executives to ensure that they fix the problem upstream to allow that all other activities are efficient and diligently handled. If employees prepare their records properly, it then means that supervisors will have it easy managing them and, eventually, the firm will end up with correctly handled cases.

Dante broke rule 1.5 as stated by the ABA Module Rules. He inaccurately charged a client for services not rendered. It dictates that all legal assistants should be careful to include accurate and truthful information concerning billable hours (The ABA, 2019). Dante is also taking advantage of his relationship with the client, as convinces himself that he is compensating for services rendered to the client in the past. It is, however unethical and unjust to ask for monies for services not provided.

It is therefore crucial that Dante gets a method that matches his needs and preferences. There are a wide variety of modern technologies that would solve his problem of time reconstruction and using estimates in calculating billable time. Dante could use a mobile application which he can use whenever he is accomplishing tasks outside the office. He could also use computer software in his office to ensure that his records are precise, accurate, and retrievable. This move will also be instrumental in assuring his clients that he is prompt and, he will attend to their cases diligently.

References

Guinn, A. M. (2014). Tasty Solutions for Timekeeping, Billing, and Accounting. GPSolo, 31, 46.

The ABA. (2019). Rule 1.5: Fees. Retrieved from https://www.americanbar.org/groups/professional_responsibility/publications/model_rules_of_professional_conduct/rule_1_5_fees/