To: University Supervisor

From: Assistant supervisor

Subject: Voice Mail Follow-up

Date:  15th December 2016.

Dear University Supervisor,

I am writing to follow up the email sent you regarding the few vacation policy changes that were to be implemented in the institution to our staff members. I am writing to inform you that the message had reached all the staff members as you directed on 2nd December 2016 at 10 AM local time. The staffs were contented about the new vacation policy changes although the new employees need to be updated and informed about the new policies because they seemed not to understand the new changes.

Some employees raised some questions concerning the maximum number of vacation accruals they can take particularly when their normal vacation holidays are affected by emergency occurrences like death, anniversaries and sickness. The policy was well structured to fit the needs and requirements of the staff members. As your assistant supervisor, the team commended the good work you are offering to the entire institution.

According to the new policy changes you issued, staff members who are not covered by the policy are requesting to join the staff union of the university because they don’t want their vacation and time off to be determined by their departments head. The past few weeks the institution have been tremendously successful because the employees seem to be satisfied with the new changes, and most of these success hails from the input and guidance you kindly gave us through the new vacation policy. To show our appreciation, the staff members have prepared a presentation in your honor.

The entire university team is requesting that you make a special appearance to our next quaternary team meeting. Please notify me on the dates that you are available next month to schedule the session under your favor. I am looking forward to your response.

Respectfully,

…………….,

Assistant supervisor.

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